CleryonAdministration and Operations
Executive Support Assistant
A remote assistant who keeps meetings, follow-ups and priorities organised for busy owners and managers, so the important work does not get lost in the day-to-day.
Role overview
What this role covers.
An Executive Support Assistant helps business owners and managers stay on top of their day. The role keeps calendars, meetings and follow-ups organised, prepares the information needed for decisions and makes sure commitments are tracked through to completion. The support is shaped around how you work, your tools and your priorities, so the right things get attention at the right time.
Why this role exists
The work that keeps slipping needs an owner.
Owners and managers spend too much time on coordination. Scheduling meetings, chasing follow-ups and preparing for the week pulls focus away from the decisions only they can make.
An Executive Support Assistant takes ownership of that coordination, so meetings are prepared, actions are tracked and the important work stays in view while the leader focuses on the business.
What this role can help with
Practical, recurring support.
- Calendar coordination and meeting scheduling
- Preparing agendas, notes and meeting materials
- Tracking action items and following them up to completion
- Managing and prioritising the inbox
- Travel and appointment coordination
- Preparing documents and briefing information
What good support looks like
The outcomes you should see.
- The calendar is organised and protected for the work that matters
- Meetings are prepared in advance with the right materials
- Action items are tracked and followed up until they are done
- Priorities are clear and commitments are not forgotten
- Day-to-day coordination is handled, freeing the leader to focus on decisions
Responsibilities
Day-to-day ownership.
- Coordinate the calendar and schedule meetings across time zones where needed
- Prepare agendas, briefing notes and meeting materials
- Capture actions and follow them up to completion
- Triage and prioritise the inbox and flag what needs attention
- Arrange travel, appointments and logistics
- Prepare and format documents and reports
- Keep a clear view of upcoming commitments and deadlines
What this role is not
Clear boundaries.
- This is executive support, not a decision-making or management role
- It does not approve spend, commitments or sign-offs on your behalf
- It does not replace specialist finance, legal or other professional advice
- It works within the authority and access you provide
Best-fit profile
Who tends to do this well.
- Three or more years in executive assistant or senior administrative support
- Highly organised and calm under competing priorities
- Confident with calendars, email, documents and collaboration tools
- Discreet and reliable with sensitive information
- Clear written and verbal communication in English
Set up for success
Clear from the start, visible as it runs.
What Cleryon helps clarify before the role starts
- Whose calendar and priorities the role supports
- The tools, systems and access the role will need
- Working hours and the overlap required with you
- How decisions, approvals and escalations should be handled
- What a well-run week looks like for you
How progress can be kept visible
- Agreed working hours and a regular check-in rhythm
- A shared action and follow-up tracker you can review at any time
- A clear view of the upcoming calendar and commitments
- Regular updates on outstanding items and their status
- A simple way to flag anything urgent or sensitive
Related support roles
Other roles in Administration and Operations.
Administrative Support Specialist
A remote specialist who keeps recurring administrative work organised across inboxes, calendars, documents and business records, so day-to-day operations stay on track.
View this roleData and Reporting Coordinator
A remote coordinator who keeps operational records accurate and prepares recurring reports, so you can rely on current information when you need it.
View this roleNext step
Talk through this role with us.
Tell us what is taking too much time and what you would like this role to take ownership of. We will help shape it around your workload, systems and working hours.